Website J.S. McCarthy Printers

ABOUT US

J.S. McCarthy Printers is proud to be 100% employee-owned! As one of New England’s premiere printing and packaging companies, we’ve been in business for over 60 years and we are still growing. Our talented employee-owners drive our success, and are rewarded with the benefit of employee ownership. We operate out of a state-of-the-art facility in Augusta, Maine and our award winning work reaches clients and end users around the country and beyond.

As a provider of environmentally friendly, recyclable folding carton packaging, we aim to tread lightly on the planet. We proudly print with 100% wind power and to have robust environmental initiatives. Our goals of top-notch customer service, technological innovation and superior quality of product are paramount.

 

JOB DESCRIPTION

POSITION             Accounts Payable & Payroll Associate

SUPERVISOR       CFO

FLSA STATUS       Non-Exempt

SHIFT                      Day, Monday-Friday 8AM to 5PM

 

JOB PURPOSE

The Accounts Payable & Payroll Associate provides support to the CFO and Accounting Department. This individual will perform various tasks related to entering accounts payable invoices, entering payroll information, ensuring timely payments, posting to the general ledger, answering telephones, administrative support tasks, and other projects as assigned. This position requires excellent attention to detail, organizational, and time management skills.


DUTIES AND RESPONSIBILITIES

  • Reconcile time sheets daily and provide managers with a weekly summary report
  • Prepare payroll file
  • Enter payroll to the general ledger
  • Daily bank reconciliation and record daily transactions to the general ledger
  • Reconciles processed work by verifying entries & comparing system reports to balances.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
  • Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks and ACHs; resolving purchase order, contract, invoice or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
  • Pays employees by receiving and verifying expense reports and requests advances; preparing checks.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Maintains historical records according State and Federal law.
  • Disperses petty cash by recording entry; verifying documentation.
  • Reports sales taxes by calculating requirements on paid invoices.
  • Identifies process improvements, areas for cost savings and increased accuracy/productivity and makes recommendations to improve company operations whenever possible.
  • Supports Administrative Assistants by answering phones from customers and vendors.
  • Maintains confidential information
  • Complete and maintain all required paperwork, records, documents, etc.
  • Follow and comply with all safety and work rules and regulations. Maintain departmental housekeeping standards
  • Maintain overall cleanliness and organization of front office
  • Greet guests and schedule conference room space
  • Run daily reports
  • Additional responsibilities as required.

 

QUALIFICATIONS

  • Proficient skills in Microsoft Office platform, specifically Microsoft excel
  • High degree of accuracy and attention to detail
  • Ability to multitask and work independently
  • Excellent organizational and time management skills
  • Ability to meet firm deadlines, and the flexibility to change priorities as needed.
  • Special reporting projects and data entry
  • Excellent interpersonal, verbal, and written communication skills,
  • Excellent customer service. Has the ability to exude a sense of warmth and compassion when answering the phone and working with others.
  • Must have a valid driver’s license and reliable transportation

 

EDUCATION

2+ years of accounting or similar experience.
 

BENEFITS

  • 96 hours of PTO for year, accrued monthly (8 hours per month, increase after year one of service) plus 56 hours paid holidays
  • Participation in the company’s ESOP (making you an employee owner)
  • Company-paid Short and Long Term Disability
  • Company-paid Basic Life and Optional Voluntary Life Insurance
  • 401(k) Plan and Company Match
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • HSA

 

PHYSICAL DEMANDS (in a usual workday)

Sit                   Total hours/day        6.0                   Hours at one time     0.5

Stand             Total hours/day        2.0                   Hours at one time     0.5

Walk               Total hours/day        1.5                   Hours at one time     0.5

 

J.S. McCarthy is 100% employee-owned!

J.S. McCarthy is an equal opportunity employer.

To apply for this job, download and complete this Application, and then email the completed application to hr@jsmccarthy.com or call (207) 248-4517